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Part 3: Managing Participants

Learn how to connect participants to your project and monitor their adherence.

 

📖 Getting Started With Labfront Guide for Researchers

 

In Part 3, we'll cover how to:
  • Add participants to your study
  • Manage adherence using the dashboard and notifications

Connecting participants to your project

Once your app is published, you'll be able to add participants to your project. 

1. To add participants, go to Participants in your Workspace and select Add Participant.  


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2. Next you'll enter a Participant ID, using a unique and anonymous identifier. 

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3. A 6-character Invite Code will automatically be generated for each participant to access the app you created. Distribute this invite code to the participant via email, text message, etc.

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Note

Each participant requires their own unique Labfront account (slot), even if sharing a device. Reusing accounts can lead to data being overwritten or mixed. 

You can view your available participant slots at the top of your dashboard. Tester accounts support up to 5 participants. To add more, upgrade to a Basic or Advanced Account. Contact support@labfront.com and we'll be happy to help.

 

4.  Ask participants to follow the steps below to join your project:

  1. Download the Labfront Companion app, available on Android and iOS
  2. Enter their Invite Code on the app
  3. Follow the app instructions to set up their device

The participant's experience of getting set up will vary according to your data source:

 

Participant Adherence

One of Labfront’s most valuable features is the ability to remotely monitor your participants. At any time, you can check if participants have connected with your project, tasks have been completed, and physiological data is being collected. 

Using the Adherence Dashboard to Monitor Adherence

 

The Adherence dashboard lets you see which data types your participants are collecting, the tasks they've completed, and their last app activity. Heat maps offer detailed insights into heart rate and BBI data.

It's an effective tool for tracking adherence and intervening when needed.

 
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Using the Overview Page to Monitor Participants

The Overview page provides a quick snapshot of your project, including participant onboarding status and which participants have collected data and completed tasks within the past 7 days.

Learn more about adherence tracking in Labfront→

HC_Overview_Main

 

Sending Notifications for Adherence

Communicate directly with your participants through our notifications feature, found on the Participants, Overview, and Adherence pages. Remind participants to sync devices and complete tasks or let them know about any updated protocols.
 
1. Click the Vector-1 next to the Participant ID
 
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2. Type out your message. The Title will appear on the participant's phone screen. The Content will appear in the Labfront app. 
 
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3. That's it. Happy messaging 💬!
 
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Walkthrough Video

 

 

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